๐Ÿง  Building a Second Brain at Work

No, don't just throw everything on your desktop...

๐Ÿงผ Why Does File Structure Matter?

A clean file structure is underrated. Recently, at work, I was tasked with putting together a filing system for our group because our files are all over the place.

๐Ÿง  The PARA Method

This comes from the book ๐Ÿ“š Building a Second Brain by Tiago Forte.

โœ Project - Any project that has an end date

๐ŸŽจ Area - Any specific area you are focusing on

๐Ÿ“š Resource - Anything that you may need to use for reference

๐Ÿ“ Archive - All old things from other areas

๐Ÿ“ƒ Applications

I use the PARA method in several different places.

๐ŸŒ Windows Explorer

It's not that deep, just make (1) folder for each of the categories. Then in each of them, have your corresponding folders - and don't forget to archive!

๐Ÿ“จ Email (Microsoft Outlook)

Email is a bit trickier. I have all my projects listed out and once they are finished, I archive them. The #'s you see are not random - they are hotkeys. If I want to move an email to the 5 - Overtime folder I press Ctrl+5 and ๐Ÿ’ฅbam๐Ÿ’ฅ it moves it for me. I set that up using Quick Steps in Outlook.

๐Ÿšง General Structure:

๐Ÿ“ Archive - All old projects

โœ Project 1 - Main Project

โœ Project 2 - Secondary Project

โœ Project 3 - Another Project

๐Ÿ“จ Misc - Random crap lol

๐Ÿง  Notion

I track my day-to-day tasks in a note-taking app called Notion. I like using Notion because I love KanBan boards. Now, this is technically in a Project folder if we are still following the PARA system.

See more of my Notion setup here: